Secretary to the Executive Director

Secretary to the Executive Director

Full-time, based in Brussels

The Community of European Railway and Infrastructure Companies (CER) has a vacancy for the position of Secretary to the Executive Director.

General responsibilities:

Reporting directly to the Executive Director, the secretary is responsible for organising all his activities and provides key administrative and logistical support.

Key responsibilities:

  • Manage a complex calendar of professional meetings, conferences, personal appointments, and travel
  • Handle daily correspondence and draft business letters
  • Receive and screen phone calls and redirect them when appropriate
  • Provide administrative support (Expense reports, Travel arrangements and bookings, etc.)
  • Ensure the preparation of all CER internal and external meetings and events for the Executive Director, both in form and content
  • Attend meetings and keep minutes
  • Research background materials and information, prepare documents and presentations
  • Organise CER high-level meetings (8 x year)
  • Support with CER events as needed

Required skills and qualifications:

  • Minimum 5 years relevant work experience after obtaining a bachelor degree;
  • Fluency in written and spoken English and French, good knowledge of another major European language is considered a plus;
  • Excellent verbal and written communication skills;
  • Strong personal and excellent organisational skills;
  • A high degree of computer literacy;
  • Strong time-management and multitasking abilities;
  • Positive, professional attitude, solution oriented, and able to remain calm under pressure and to tight deadlines;
  • Team player, able to build good working relationships with colleagues;
  • A flexible and proactive attitude to work.

 

Terms and conditions are competitive, depending on the experience and qualifications of the candidate.

Interested candidates should send a cover letter and an extended CV in English electronically for the attention of Ms Paule Bollen to jobs@cer.be.
Applications will be treated in confidence.

The closing date for applications is 27 November 2021.